AI-native accounts payable & receivable

Your finance inbox, posted.

Ledgerflare reads every supplier invoice and every bank receipt, works out what it is and where it belongs, and posts it to your ledger under guardrails your finance team sets. Built around your process, connected to your finance system, live in 2 to 6 weeks.

Book a scoping call → See it in production

NetSuite integration live Typical deployment 2–6 weeks Built by Mosaic

case #4471 · AP mailboxworking

from accounts@northgate-facilities.example

subject October invoices – Block C cleaning + gate repair

INV-20931.pdf · lockedINV-20932.pdftimesheet.xlsx

01Triage the email2 payable invoices, 1 backing timesheetdone
02Open the locked PDFpassword found earlier in the same threaddone
03Match supplier & check duplicatesvendor 2210 · no prior posting of INV-20931done
04Code & write the narrative6420 Repairs · “Replaced gate battery, Block C”done
05Post as a bill, attach sourcewithin approval limits set by Financeposted

LedgerNetSuite

Net€1,184.00

VAT 13.5%€159.84

StatusBill posted

In production

Digital CommunicationsHigh-volume AP, straight from the mailbox into NetSuite

Property managementCreditor invoices and owner receipts across ~100 client companies

The platform

Both sides of the ledger

Invoices arrive by email in every shape. Receipts land in the bank with references that are wrong, missing or someone's own shorthand. Ledgerflare handles both, and leaves your team the decisions that need a person.

Accounts payable

Money out

Mailbox intakeConnects read-only to the AP inbox. Attachments, forwarded chains, .msg, .zip and scanned post.
Document judgementSplits one PDF holding two invoices, joins an invoice to its backing sheet, ignores the statements and the spam.
Coding & narrativeSupplier, GL code, cost centre, tax, and a one-line description written the way your reports need it.
Duplicate & anomaly checksCatches the resent invoice, the changed bank details and the price that does not match the contract.
Guarded postingPosts bills to your finance system inside the limits you set. Everything else waits for a person.
Morning reportOne email to Finance each day: what was posted, what is held, and why.

Accounts receivable

Money in

Statement ingestionBank feeds or statement files, per entity and per account.
Receipt matchingMatches each payment to the right customer, unit or invoice, including the “maintenance fee” with no reference at all.
Learns your exceptionsThe payer who always uses their partner's name. The tenant who pays two units in one go. Recorded once, applied every time.
Allocation & postingApplies receipts against open balances and posts them to the ledger.
Debtor follow-upDrafts reminders and statements for review, in your tone, on your schedule.
Client-ready reportingClean narratives mean the I&E and debtor reports read sensibly to the people who receive them.

AI-native

Agents decide. Guardrails enforce.

Most AP automation is OCR with a rules engine bolted on, and it breaks the first time a supplier changes their layout. Ledgerflare was built the other way round.

Judgement belongs to an agent

What an email contains, which attachment is the invoice, who the supplier really is, what the line items mean: these are questions of judgement. Ledgerflare gives them to an AI agent that reads the evidence the way your best clerk would.

A supplier sends a password-protected PDF. The password is in a different email, sent two days earlier. A pipeline logs “document encrypted” and stops. Ledgerflare reads the thread, finds the password, opens the file and carries on.

No keyword lists, no templates per supplier, no brittle extraction rules to maintain.

Who handles what

Is this an invoice? How many are in it?

Agent

Supplier, coding, tax treatment, narrative

Agent

Which unit or customer paid this receipt

Agent

Approval limits and who signs off

Your rules

Ledger balances, exact duplicates, permissions

Hard checks

Every posting traceable to its source document

Audit trail

Customers

Running on real volume

Two very different finance teams, the same platform underneath. Each got a deployment shaped to their ledger, their codes and their approval chain.

Live · NetSuite

Digital Communications

A business with a constant stream of supplier invoices arriving in one AP mailbox, from single-line bills to telecoms invoices running to nearly a hundred lines. Ledgerflare triages the mailbox, works each invoice and posts bills directly into NetSuite, with a daily summary to Finance of everything it did and everything it held back.

FocusAccounts payable

LedgerNetSuite, integrated

IntakeMicrosoft 365 mailbox

Live · Property management

Property management firm

An Irish managing agent running the books for around 100 owners' management companies, from 20-house estates to 1,250-apartment developments. Creditor invoices for cleaning, bins, grounds and repairs used to take up to three hours of keying per batch, and receipt matching ran to pages of notes. Ledgerflare now takes both.

FocusAP and AR

Entities~100 client companies

Hard partUnreferenced receipts

Integrations

Posts where your books live

NetSuite is integrated and running in production. Connectors for the other major finance systems are available, and we build to your system if it is not on the list, including line-of-business ledgers with no public API.

Finance systems

● Live in productionOracle NetSuiteVendor bills, receipts, attachments

AvailableSage IntacctMid-market general ledger

AvailableMicrosoft Dynamics 365Business Central

AvailableXeroBills, payments, bank

AvailableQuickBooks OnlineBills, payments, bank

AvailableSage 50 / 200Including desktop installs

AvailableSAP Business OneAP and AR documents

Built to orderIndustry ledgersProperty management and other sector systems

Inboxes & banks

LiveMicrosoft 365Read-only mailbox access

AvailableGoogle WorkspaceGmail shared inboxes

AvailableBank statementsCSV, OFX, PDF statement files

AvailableOpen banking feedsPer-account transaction feeds

Bespoke by design

Shaped to how you already work

Ledgerflare is not a fixed product you reorganise your team around. Each deployment takes on your chart of accounts, your approval chain and your house style, and your finance team can change them in plain English.

Rules in your words

Finance writes instructions the way they would brief a new starter. The agent applies them, and every posting shows which rule it followed.

Waste collection for Linden Court
always codes to 5310 Refuse, split
50/50 between Blocks A and B.

Your approval chain

Set limits by supplier, amount, entity or code. Anything outside them is held with the evidence laid out, so approving takes seconds.

Post automatically under €2,500.
Over that, or any new supplier,
hold for the portfolio accountant.

Extend it

Built on Rocketflare, Mosaic's platform for AI products. New workflows, reports and connectors are added as your needs grow, by the same team.

Next: quarterly client report
pack, drafted from the month-end
ledger for each entity.

Deployment

Live in 2 to 6 weeks

No year-long implementation. A small Mosaic team works alongside your finance staff, runs Ledgerflare in shadow on your real documents, and only switches on posting once you have seen it get them right.

DiscoveryProcess, codes, pain points

ConnectMailbox, bank data, ledger access

Shadow runningLedgerflare works real documents; your team checks every answer

Rules & guardrailsApproval limits, house style, exceptions

Go livePosting switched on, as early as week 2

2 weeks for a single entity on a supported ledger.Up to 6 weeks for multi-entity AP and AR, or a ledger we connect for the first time.

Built by Mosaic

From AI ambition to a posted ledger

Ledgerflare is designed, built and run by Mosaic, an AI and data consultancy that ties every engagement to a business outcome. The same team that scopes your deployment builds it, supports it and extends it.

Visit mosaicdata.ai ↗ Talk to the team

WhoAI & data consultancy

WhereLondon, Dublin, Budapest, Mumbai

PlatformRocketflare, Mosaic's foundation for AI products

ModelStrategy, build and ongoing support

Start with one inbox

Show us your hardest month end.

Bring a week of invoices and a bank statement. In one scoping call we will show you what Ledgerflare would do with them, and how long it would take to go live.

Book a scoping call →